Where may a city sell, donate, loan, or transfer records?

Where may a city sell, donate, loan, or transfer records?

• A. A city record may not be sold or donated except for recycling, loan, transfer, or to specified private entities with consent of the Texas State Library director and after retention expiration
• B. It may be sold to private collectors without consent
• C. It may be donated to schools without consent
• D. It may be transferred to any private organization anytime

Answer: (A)

Disposing of city records must follow the approved retention schedules and obtain formal authorization from the Texas State Library. After the retention period has expired, the only permissible dispositions are recycling, loan, transfer, or to specified private entities, and this can occur only with the consent of the Texas State Library director. This framework keeps records handling accountable, protects sensitive information, and ensures proper preservation where needed. Selling to private collectors without consent would bypass oversight and the retention framework. Donating to schools without consent could risk improper disposal or privacy issues. Transferring to any private organization at any time would ignore the required retention period and state oversight.

Disposing of city records must follow the approved retention schedules and obtain formal authorization from the Texas State Library. After the retention period has expired, the only permissible dispositions are recycling, loan, transfer, or to specified private entities, and this can occur only with the consent of the Texas State Library director. This framework keeps records handling accountable, protects sensitive information, and ensures proper preservation where needed.

Selling to private collectors without consent would bypass oversight and the retention framework. Donating to schools without consent could risk improper disposal or privacy issues. Transferring to any private organization at any time would ignore the required retention period and state oversight.