Which of the following is included as a local government record?

Which of the following is included as a local government record?

• A. A personal letter from a citizen to a neighbor
• B. A city council meeting video recording
• C. A private photograph not related to government business
• D. A diary kept by a clerk for personal use

Answer: (B)

A local government record is any document or item created or received by the government in the transaction of official business. A city council meeting video recording fits this because it is produced by the city to document proceedings, decisions, and discussions for public accountability and record-keeping. It is maintained as part of the government’s official records and is typically subject to public records laws. The other items don’t fit because they are private communications or personal materials not produced or received in the course of government duties. A personal letter between private citizens, a private photograph unrelated to government work, and a diary kept for personal use by a clerk are not official records of government business unless they were created or received in the course of performing official responsibilities.

A local government record is any document or item created or received by the government in the transaction of official business. A city council meeting video recording fits this because it is produced by the city to document proceedings, decisions, and discussions for public accountability and record-keeping. It is maintained as part of the government’s official records and is typically subject to public records laws.

The other items don’t fit because they are private communications or personal materials not produced or received in the course of government duties. A personal letter between private citizens, a private photograph unrelated to government work, and a diary kept for personal use by a clerk are not official records of government business unless they were created or received in the course of performing official responsibilities.