Which statement about the requirement for a citywide records management program is true?

Which statement about the requirement for a citywide records management program is true?

• A. Every city must establish it by ordinance.
• B. It is optional.
• C. It applies only to paper records.
• D. It is created by the state legislature, not by the city.

Answer: (A)

The idea being tested is that municipalities must formally put in place a citywide records management program through a local ordinance. State law requires each city to adopt and implement this program by ordinance and to designate a records management officer, ensuring consistent handling of all records—papers and electronic alike. The program is created by the city itself, not by the state legislature, though the state (through the State Library and Archives Commission) provides the framework and oversight. So the statement that every city must establish it by ordinance reflects how the requirement is implemented in practice.

The idea being tested is that municipalities must formally put in place a citywide records management program through a local ordinance. State law requires each city to adopt and implement this program by ordinance and to designate a records management officer, ensuring consistent handling of all records—papers and electronic alike. The program is created by the city itself, not by the state legislature, though the state (through the State Library and Archives Commission) provides the framework and oversight. So the statement that every city must establish it by ordinance reflects how the requirement is implemented in practice.